Executive Assistant & Office Administrator

Job Title: Executive Assistant & Office Administrator

POSITION SUMMARY

The Executive Assistant & Office Administrator is responsible primarily to the President and Chairman for completion of specific projects as assigned.  The right person will compile data, develop reports, handle sensitive/confidential information, coordinate a variety of general office activities, process invoices and coordinate other tasks as needed to maintain the Corporate office in good working order.

RESPONSIBILITIES

  • Coordinates a volume of administrative detail for President/CEO, Chairman.
  • Compiles and maintains accurate and complete records and reports. Establishes effective working relationships with team members, board members &representatives from all levels of management.
  • Coordinates special projects as assigned by executives, thus keeping the President/CEO from being over-burdened and readily available.
  • Organizes the flow of work for the President, Chairman in an efficient manner.
  • Prepares correspondence independently or from oral instructions.
  • Anticipates problems and develops possible answers when implementing any administrative procedure.
  • Schedules and coordinate meeting requests, phone conferences and appointments.
  • Makes travel arrangements and prepares expense reports.

OFFICE ADMINISTRATOR RESPONSIBILITIES:

  • Responsible for the general upkeep of all office areas and adherence to company policies.
  • Coordinates changes in office furniture or office areas.  Approves building modifications.
  • Coordinates annual “Clean out your files day” or warehouse / storage as needed.
  • Oversees the conference room scheduling, maintenance, etc.
  • Insures that copy room, mailroom and kitchens are kept in good order.
  • Ensures that extension list is properly maintained.
  • Administers office services, office equipment, decorating for special occasions, and coordinates carpet cleaning, etc.
  • Administers procedures, as directed by CFO/Division Controller for systematic retention, protection, retrieval, transfer, and disposal of off-site records after having received approval
  • Plans office layout, develops office budget, and initiates cost reduction programs.

EDUCATION and/or EXPERIENCE

  • Associate degree (A. A.) or equivalent from two-year college or technical school; and two years related experience and/or training; or equivalent combination of education and experience.
  • Can assure the confidentiality of the president, vice presidents, and management staff.
  • Must have excellent computer skills (Microsoft Word, Excel, Outlook and PowerPoint).
  • Must project a positive and professional image.
  • Communicate effectively orally and in writing. Ability to accurately type 35 wpm.
  • Excellent organizational skills.
  • Good working knowledge of English, grammar, punctuation, spelling, style, etc.

How To Apply

Send Resume To:
Human Resources
501 South Alta Ave
P.O. Box 37
Dinuba, CA 93618
Fax to (559) 591-1593
E-mail resume as a word attachment to: jobs@ruizfoods.com

Ruiz Foods is an equal opportunity employer.
EOE: Male, Female, Vets, Disabled (M/F/V/D).
Ruiz Foods enforces a policy of maintaining a drug-free workforce, including pre-employment substance abuse testing.

El Monterey®, Tornados®, and Ruiz 4 Kids® are trademarks owned by Ruiz Food Products, Inc., registered in the United States and other countries. Artisan Bistro®, Three Bold Brothers™, and Not Your Nonna's™ are trademarks owned by Ruiz Brands LLC, registered in the United States and other countries, and licensed for use by Ruiz Food Products, Inc.
?>